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Printing of Doctoral Thesis


In what follows you will find information about what is important to keep in mind when the time comes to print your thesis. Do remember to contact the Research Administrator well ahead of time. It is also important to get in touch with the printing office well in advance.

Rules for printing subsidies and language reviewing
The printing subsidy amounts to a maximum of 25,000 SEK for an edition numbering 100-300 copies. Note that the subsidy refers to the actual cost within this interval. As an example, if 350 copies cost 25,000 SEK the subsidy amount will correspond to what 300 copies would cost at that rate.

Since we very often end up with a lot of surplus copies which will remain lying around in boxes, and since doctoral theses in most cases now also are e-published, the department recommends an edition of max 150 copies unless for special reasons you require more. (See further below for who should receive copies of the thesis, and where they should be delivered.) In addition to the printing costs as such, further costs for language review and editorial work may be included in the amount applied for. The department has nothing to add to the subsidies the doctoral student is entitled to, and any costs above and beyond such subsidies will have to be paid by the doctoral student him/herself.

Choosing a language reviewer
As for choosing a language reviewer, the university has no outline agreements for scientific texts, e.g. doctoral theses. You are free to choose a reviewer yourself. However, you should inform the Head of Administration of this.

Choosing a printing office
The university has outline agreements with a small number of printing offices cleared for printing PhD theses. For further information about these, see the database for outline agreements (only available in Swedish). See Medarbetarportalen – “För administratörer” (at the bottom of the page) – Avtalsdatabasen, search for “tryckeritjänster”. You may also contact the Research Administrator for information about printing offices.

It is important to contact the printing office well ahead, at least 1-1½ months before the printing is scheduled to take place, in order to obtain an offer and for planning the printing of your thesis. There is often room for negotiation. Always ask the printing office to send the offer to the research administrator.

NOTE: It is important that you contact more than one printing office in order to have a base for comparison and to make sure you get what is best for you. Also note that if you change anything after you have received an offer the price may change, so it is important to keep track of the cost in order to ensure that it does not exceed 25,000 SEK (unless you have project financing or other means to cover the extra cost).

As for the printing itself it generally requires 10 working days. If you need help with the cover, more time should be allowed for. The complete manuscript (thesis, “notification of submission of a doctoral thesis” (“spikblad”) and cover) should be delivered as PDF files. It is important that all this is taken care of well in advance of the notification date to allow for possible changes and additions. As for the e-publication process, see also Application for public defence and Notification of submission of a doctoral thesis (“spikning”).

What should the thesis look like? What to remember and what has to be there

Graphic profile/layout
Everything produced under the aegis of the University of Gothenburg should adhere to the graphic profile of the university. As for theses, there are no rules about size, layout, etc., but the university logotype including the name of the department should be clearly visible on the front page, “spikblad” and title page. JMG’s symbol/mark should also be placed on the spine.

 

 


:: The university logotype including the department name is available in Swedish or English, centred or left-justified, in black or white.

 

 


:: JMG’s symbol/mark is available in black or white. The university’s and JMG’s logotypes should never be placed next to each other.

Both the logotype and the symbol/mark may be downloaded (using a GU computer) from the university’s image database. Don’t hesitate to ask the Communication Officer for help if you’re not sure which file format to use.

If you use Word for writing it is a good idea to learn early on how to use format templates. It will make your final editing much easier, and save a lot of effort at the end of the process. Another tip is to think about the format you would like to print your thesis in, and adapt your manuscript to that format. The format used for virtually all theses in the department is 150 x 225 mm. Be sure to discuss the format issue with the printing office you’ve chosen.

Cover
Front page:
Items that should always be present on the front page of the cover:

  • The title of the thesis
  • Optional subtitle
  • First and last name of the author
  • The department’s logotype

Spine:
Items that should always be present on the spine of the cover:

  • The main title of the thesis The name of the author
  • JMG’s symbol/mark

Back:
The back of the cover may be used for introducing the contents of the book, and the author.

Body
Title page:
Items that should always be present on the title page:

  • The full title of the thesis
  • First and last name of the author
  • The logotypes of both the University of Gothenburg and the department

Other items that may be placed on the title page:

  • Name of the series, and the number of the thesis in the series, as applicable

Imprint page:
As a rule, the imprint page should be placed as the back of the title page. Items that should always be included on this page are:

  • “PhD dissertation in (discipline), University of Gothenburg (date)”
  • © First and last name of the author, year of first edition
  • Name of the printing office, place of publication, year of publication
  • ISBN
  • Internet link*

* When you enter your thesis in GUPEA (see Electronic “spikning” on our page Application for public defence and Notification of submission of a doctoral thesis (“spikning”) you will receive the link which is also to be included in the printed version of the thesis, as well as on the “notification of submission of a doctoral thesis” (spikblad = title page + abstract), in connection with the ISBN.

Other items that may be positioned on the imprint page:

  • Name of series, if applicable
  • Foundations which may have contributed means for printing
  • Names of persons who have contributed to the design of the cover, layout, etc.
  • Dedications

Dedication page:
If you wish to give prominence to dedications they may be given a page of their own.

Abstract page:
An abstract in English shall be included in the thesis. NOTE! This page should be the same as the back of the “spikblad” (see below).

The abstract should be no longer than 500 words and should include:

  • Name of the author
  • Title of the thesis (if in Swedish, include a title in English as well)
  • Language of the thesis
  • Name and address of the department
  • Year
  • ISBN
  • Internet link* (see above)
  • Key words

Note that it is not compulsory to include an abstract page in the thesis as such, but it may be well worth it, since the notification sheet (“spikblad”) – where an abstract must be included on the back (see below) – easily gets lost with time.

Notification of submission of a doctoral thesis (“Spikblad”):
Doctoral theses shall include a separate Notification of submission of a doctoral thesis (“spikblad”), clearly stating that the purpose of the thesis is to attain the degree of PhD, and that the Faculty of Social Sciences has approved its publication for that purpose.

The notification sheet should further include:

  • Title of the thesis
  • Name and title of the author
  • Time and venue for the defence of the thesis
  • Name of the department
  • Subject of the PhD degree
  • The department’s logotype
  • Abstract (see above) on the back

List of publications:
Contact your Study Administrator for the current version of JMG’s list of publications. This should be included at the very back of the book.

Theses written in another language than Swedish should further include a summary in Swedish (4-5 pages). The summary may be placed at the beginning or at the end of the thesis.

Printing offices tend to be well acquainted with what’s required, and may (for a fee) even be able to help with the final editing of the book.

See also:
The Rules and regulations regarding third cycle education at the University of Gothenburg.

Who should receive the thesis/Where should it be delivered to?
20 copies of the thesis should be delivered to the University Library (UB), Central Library, ahead of the notification of the date of the defence of a doctoral thesis (“spikning”). All of them should include the separate Notification of submission of doctoral thesis (“spikblad”). Some printing offices will deliver to both UB and the department/doctoral student at no extra cost, or for a small extra cost which may be accommodated within the printing subsidy. In other cases, the doctoral student him/herself must bear the cost for this.

At the delivery, the doctoral student will get a receipt from UB stating that the required number of copies have been delivered. This receipt should be brought to the Notification of Public Defence procedure, together with two copies of the thesis and one extra copy of the notification sheet. Be sure to notify UB in advance so that the receipt can be made out in time for the delivery. See Application for public defence and Notification of submission of a doctoral thesis (“spikning”), as well as the University Library's web site,.

The Study Administrator is responsible for the distribution of the thesis as follows:

  1. Faculty examiner and members of the examining committee
  2. One copy to each of the national departments of the same discipline (Örebro, Uppsala, Södertörn, Jönköping, Karlstad, Stockholm (JMK), Lund, Mittuniversitetet (Sundsvall), Umeå och Malmö högskola. For addresses, your study administrator can help you.

Furthermore:

  1. 25 copies are to be held available at the public defence.
  2. 20 copies shall be provided to the department (may be delivered to the Research Administrator).
  3. The doctoral student has the right to reserve at least 20 copies for personal distribution.
  4. Some doctoral students choose to give a copy to all their colleagues; this is optional.

At the public defence
The Research Administrator will order flowers and make sure they are in place along with water on the tables, etc. Furthermore, the Research Administrator will order sandwiches and water for the Examining Committee’s meeting as well as refreshments (drinks, candy, snacks) for relatives, friends and staff during the Examining Committee’s meeting. This will be paid for by the department, but if the student would like alcohol to be served during the mingle he/she will have to buy and pay for this him/herself.

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Contact information

Study Administrator
Christina Jones
+46 (0)31 786 5179
christina.jones (at) jmg.gu.se

Director of Studies
Mats Ekström
+46 (0)31 786 1236
mats.ekstrom (at) jmg.gu.se

Address
Box 710
S-405 30 Gothenburg

Visiting address
Seminariegatan 1B

Page Manager: Christina Jones|Last update: 7/11/2017
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